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W-2 Information for Commonwealth of Massachusetts Employees

The Form W-2 represents taxable and non-taxable earnings you received as an employee of the Commonwealth of Massachusetts during calendar year 2023. This includes employees of higher education, the Massachusetts Bay Transit Authority (MBTA), and the Massachusetts School Building Authority (MSBA).

Electronic 2023 Forms W-2 are available through HR/CMS Employee Self-Service.

Paper Forms W-2 have been mailed to the employees’ home addresses.

Please contact your department’s payroll office if:

Frequently Asked Questions about the Form W-2

When will I get my Form W-2?

Electronic 2023 Forms W-2 are now available only to employees who elected paperless delivery through HR/CMS Employee Self-Service. Employees going paperless will receive an email when their electronic Form W-2 is available.

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Paper Forms W-2 will be postmarked by January 31, 2024, and mailed to the employee’s home address.

Undeliverable paper Forms W-2 are sent to the Office of the Comptroller where, per IRS general instructions, they are stored until April 15 of the current tax year. After that date they will be destroyed.

What if I worked for more than one department?

Employees with jobs spanning more than one department will receive a single Form W-2 if all earnings were paid against a single Employee ID. Form W-2s are based on Employee ID, not Employee Record Number.

Go Paperless

State employees can suppress their paper Form W-2 and Form 1095-C through HR/CMS Employee Self-Service.

Going paperless helps employees get their forms faster, and is more secure. In addition, this saves the Commonwealth money and is environmentally friendly. View instructions on Mass.gov.

Related Information

Form 1095-C Information

View information about your Employer-Provided Health Insurance and Coverage form

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Payroll Information for State Employees

Understand your paycheck

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Using Employee Self-Service

On this page you will find information about using employee self-service and have direct access to the Employee Self-Service portal.

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